Sharing Umpire Briefs
Send briefs to umpires via email and track when they view your submission.
Why this matters
The old way of getting an umpire brief to an umpire is to attach a stack of PDFs to an email and hit send. You have no idea if the umpire opened it. You have no idea if the attachments came through. You have no way to receive documents back from the umpire other than another reply-all email chain that gets buried in your inbox. And the brief itself, with all of its supporting documentation, is now sitting on whatever email server the umpire happens to use.
The secure share link fixes all of that. The umpire gets a unique link instead of attachments. They view the brief and download what they need from a clean web page. They upload their own documents back to you through the same link, so everything flows into the file in AwardLettr. And you can see when they opened it, so you know whether the submission has been reviewed.
This is the audit trail and access control that sensitive umpire submissions deserve, and it costs you exactly one extra click compared to sending an email.
Once your umpire brief is ready, you can send it directly to the umpire from AwardLettr. The umpire receives an email with a secure link to view the brief online, upload documents, and download attachments.
Sending the Brief
Open the umpire brief
From the appraisal detail page, open the brief you want to send.
Click "Send to Umpire"
This opens the send dialog where you can review the recipient and add a message.
Confirm the umpire email
Verify the umpire's email address. AwardLettr pre-fills this from the umpire information on the appraisal.
Send
The umpire receives an email with a secure, personalized link to view the brief.
The Public Viewer
The umpire does not need an AwardLettr account. They access the brief through a secure link that opens a public viewer page. The link is unique to each recipient and cannot be guessed.
- View the brief content and all attached documents
- Download individual documents or the entire brief package
- Upload their own documents back to you through the same link
Tracking Views and Engagement
AwardLettr tracks when the umpire opens the brief link and views the content. You can see this engagement history from the brief detail page, so you know whether the umpire has reviewed your submission.
Downloading Briefs
You can download your own brief at any time from the brief detail page. For cases with multiple documents attached, use the bulk download option to get everything in a single ZIP file.
Documents Uploaded by the Umpire